Soul Photography-Wedding/Event Contract

CONTRACT START: This contract is effective once Agreed to/Signed & Submitted to SOUL PHOTOGRAPHY.

CONTRACT COMPLETION: Within 60 days after your Event date, you may contact SOUL PHOTOGRAPHY to discuss any minor adjustments or changes that you may like done to any of the images.  This work would be completed at SOUL PHOTOGRAPHY’s discretion.  Otherwise this contract ends and is fulfilled 60 days after your event date.

ENTIRE AGREEMENT: This agreement contains the entire understanding between SOUL PHOTOGRAPHY and the CLIENT. In the event that any part of this agreement is found to be invalid or unenforceable, the remainder of this agreement shall remain valid and enforceable.

RESERVATION: A signed contract and retainer fee are required to reserve the dates and times of the EVENT(S). If the EVENT(S) are rescheduled, postponed, or cancelled; or if there is a breach of contract by the CLIENT, the retainer fee is non-refundable and shall be liquidated damages to SOUL PHOTOGRAPHY. The CLIENT shall also be responsible for payment for any of SOUL PHOTOGRAPHY’S  materials/rentals and charges incurred up to time of cancellation.

EVENT SCHEDULE: The client agrees to confirm the schedule one-week prior to the EVENT(S). Notification of any changes in schedule or location must be made in a timely manner and confirmation of receipt must be obtained from SOUL PHOTOGRAPHY by the CLIENT.

SAFETY: SOUL PHOTOGRAPHY reserves the right to terminate coverage and leave the location of the EVENT(S) if the photographer from SOUL PHOTOGRAPHY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of the photographer from SOUL PHOTOGRAPHY is in question.

SHOOTING TIME / ADDITIONS: The CLIENT and SOUL PHOTOGRAPHY agree that cooperation and punctuality are essential to accomplish the goals and wishes of all parties. Shooting commences at the scheduled start time and ends at the scheduled end time. If the CLIENT does not arrive at the appointed time/s for the EVENT(S), shooting will commence at the scheduled start time and end at the scheduled end time. All additional time beyond the scheduled end time will be billed to the CLIENT.

ACCOMMODATION EXPENSES: In the event that the Wedding Day locations are more than 1 hour away from SOUL PHOTOGRAPHY, The CLIENT is responsible for a “Accommodation Expense” amount of ($200) payable to SOUL PHOTOGRAPHY,  ($300 for events outside of a 2 hr radius) Alternatively other arrangements can be provided by the CLIENT for SOUL PHOTOGRAPHY if suitable and agreed upon by SOUL PHOTOGRAPHY. Please contact SOUL PHOTOGRAPHY if further clarification is needed on this.

TRAVEL EXPENSES: The CLIENT is responsible for mileage beyond a certain range as outlined below.  All travel expenses are based on the distance between the EVENT location(s) and SOUL PHOTOGRAPHY’s address. For all EVENT(S), the first _200_ kms roundtrip of travel are included. Travel beyond this distance is and additional $50.

DESTINATION WEDDINGS/EVENTS: The CLIENT is responsible for all travel/air fare/meals/ & accommodation expenses for SOUL PHOTOGRAPHY.

RESPONSIBILITIES: SOUL PHOTOGRAPHY is not responsible for compromised coverage due to causes beyond the control of SOUL PHOTOGRAPHY including but not limited to obtrusive guests, lateness of the CLIENT or guests, weather conditions, incorrect addresses provided to SOUL PHOTOGRAPHY, or restrictions of the locations.  SOUL PHOTOGRAPHY is not responsible for backgrounds or lighting conditions which may negatively impact or restrict the photo coverage. SOUL PHOTOGRAPHY is not held liable for missed coverage of any part of the EVENT(S). SOUL PHOTOGRAPHY will not be held accountable for failure to deliver images of any individuals or any objects at the EVENT(S).

VENUE AND LOCATION LIMITATIONS: SOUL PHOTOGRAPHY is limited by the rules and guidelines of the venue/location(s) and site management. The CLIENT agrees to accept the technical results of their imposition on SOUL PHOTOGRAPHY. Negotiation with the officials for moderation of guidelines is the CLIENT’s responsibility; SOUL PHOTOGRAPHY will offer technical recommendations only.

PERMITS: The CLIENT is responsible for acquiring all permits and necessary permission for all locations on which SOUL PHOTOGRAPHY will be performing services.

COPYRIGHTS: The photographs produced by SOUL PHOTOGRAPHY are protected by Copyright Law (all rights reserved) and may not be reproduced in any manner without  SOUL PHOTOGRAPHY’S explicitly written permission. However SOUL PHOTOGRAPHY’s  pricing always includes all final edited images for the CLIENT, and therefore SOUL PHOTOGRAPHY grants the CLIENT printing rights & sharing rights for the purpose of use on (social networking websites, with family and friends) Sharing on vendor/company websites is permitted as long as the images remain unaltered and textual credit is explicitly given to SOUL PHOTOGRAPHY. The CLIENT must obtain written permission from SOUL PHOTOGRAPHY prior to publishing or selling the photographs.

MODEL RELEASE: The CLIENT hereby assigns SOUL PHOTOGRAPHY the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising, educational and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same without restriction. The CLIENT releases all claim to profits that may arise from use of images.  Please contact SOUL PHOTOGRAPHY if you have any questions regarding this.

LIMIT OF LIABILITY: In the unlikely event that the assigned photographer from SOUL PHOTOGRAPHY is unable to perform to the guidelines of this contract due to an injury, illness, act of God, act of terrorism, or other cause beyond the control of SOUL PHOTOGRAPHY,  SOUL PHOTOGRAPHY will make every effort to secure a replacement of SOUL PHOTOGRAPHY choice. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the EVENT(S).

In the unlikely event that digital files have been lost, stolen, or destroyed for reasons beyond SOUL PHOTOGRAPHY ‘s control, including but not limited to camera, hard drive, or equipment malfunction, SOUL PHOTOGRAPHY ‘s liability is limited to the return of all payments received for the EVENT(S). The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

CAPTURE AND DELIVERY: SOUL PHOTOGRAPHY is not liable to deliver every image taken at the event. The determination of images delivered to the CLIENT is left to the discretion of SOUL PHOTOGRAPHY.

POST PRODUCTION AND EDITING: The final post production and editing styles, effects, and overall look of the images are left to the discretion of SOUL PHOTOGRAPHY.

PAYMENT SCHEDULE: A __50___%  non-refundable retainer fee is due at the time of signing/agreeing to this agreement. The remaining balance is payable in full no later than 1 month before the EVENT(S). In the event the CLIENT fails to remit payment as specified, SOUL PHOTOGRAPHY shall have the right to immediately terminate this agreement with no further obligation, retain any monies already paid, and not attend the EVENT(S). Returned checks will be assessed a $__25___ non-sufficient funds fee. (These payment terms stands unless otherwise arranged and agreed to between Soul Photography & the client/s)

PRICING: Services or merchandise not included in this initial contract will be sold at the current price when the order is placed. All prices are subject to change at any time without notice. Credit vouchers have no intrinsic cash value and may only be applied toward merchandise purchased from SOUL PHOTOGRAPHY.